Email settings
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Introduction
In SolarWinds Service Desk (SWSD) an administrator establishes all settings related to the variety of emails sent from and received into SWSD via your company's account email settings.
Navigation
| ITSM customers | ESM customers |
|---|---|
| Setup > Account >Email settings | Organization (or Service Provider) > Setup > Account > Email settings |
Email dropbox
Your company's account has a default global email dropbox address that is used for all email communication. You can find your dropbox address at the top of the Email Settings page.
Example: (support@acme.samanage.com).
You can send incidents directly to SWSD via an email sent to the dropbox address. When an incident is submitted via email, an incident ticket is automatically created.
If your company has an internal support email address, you can set up a forwarding rule on your email server to automatically forward all emails from your internal support address to the dropbox email address.
See also Category dropbox emails.
Reply email address
It is best practice to enter a reply email address in the email settings when you have a forwarding rule set up. This ensures consistency in your correspondence. It also synchronizes the reply email to always reflect the same address in the TO field when someone is replying to SWSD email notifications. The reply email address is typically your internal support address.
Personalized email names
When the personalized email names toggle is set to On, emails originating from user actions, such as a reply or Incident index from an agent, will contain the agent's name and email in the From field.
Automatic notification emails that do not originate from a user action are not affected by this setting. The reply-to address is also unaffected by this setting.
Blocked and allowed addresses
You can adjust the setting for various email addresses and domains that create incidents and comments. To ensure tight security, SolarWinds recommends specifying your allowed domains.
Allowed List
Click the toggle to On to create a list of allowed addresses and domains*.
Blocked List
Click the toggle to On to create a list of blocked addresses and domains*.
Protect your information with secure emails
All attachments related to any ITSM object (for example, incident, problem, change, or asset) are by default encrypted both at rest and in transit and are not delivered via emails when sent outside of SWSD. To keep all attachment files secure, emails with attachments sent by SWSD include links to the attachment files, rather than the attachments themselves.
You can use this setting to select an attachment option:
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Keep attachments more secure and require authentication to access them.
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Allow attachments to be attached to emails unencrypted.