Software tags are an essential part of the application as they provide a general way to identify software, making it easier to track and manage. SWSD tries to auto-tag each software while checking against its robust software dictionary.
It is easy to lose track of correct tags when multiples are in use, so it is important to ensure that they are managed properly. For example, there might be duplicates of the same tag (for example, Microsoft 10 Pro and Microsoft 10 Professional). This little difference can throw off the number of licenses identified and cause other issues. Managing your software tags will make the process of reconciling much simpler.
Access software inventory
To access the software inventory, navigate to Assets > Software.
Add or edit tags
Navigate to Assets > Software.
On the Software Summary index page, click Edit View.
In the Edit View pane to the left, select the Filter tab. The first attribute displays as Software = Visible.
Click + Add Attribute.
From dropdown select Vendor.
Click Value dropdown and wait for it to load. Then click the Select Value field and type in the name of the software vendor (for example, Microsoft). When the contents of the dropdown is filtered, scroll to and select the specific value(s) you want to use.
Click Apply. The contents of the view change.
In the Software Summary (Edited) view, locate the Tag column to the right.
Click the tag for the specific software entry you need to add a tag to (or edit), enter the tag, and click Save.
Software entries are separated based on name and version number.
In addition to viewing software tags using the process above, you can also view the software tags from the Reconciles page.
Check software license compliance
Navigate to Risk Management > Compliance.
All Compliance index page
The All Compliance index page provides you with a list of manufacturers, contract, items, tags, quantity for each item, inventory, and variance.
Notice the Variance column on the right. Variance is any over- or under-license situation for that software. You can change the views and filters to view compliance standing for a specific contract, or the under-licensed situations. License compliance analysis is based on the number of software licenses entered in the Contracts section and your software inventory. Verify that you entered all the software licenses you own to ensure accurate compliance analysis.