Purchase orders

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Introduction

The SolarWinds Service Desk (SWSD) Purchase Orders module provides a comprehensive list of all purchases for the company, including purchase requests (that may be denied and therefore closed prior to fulfillment) to completion of purchase. 

Navigation

Procurement > Purchase Orders.

Purchase Orders index page

From the purchase orders index page, you can create, manage, and track purchase orders across your organization.

A purchase order can be used to approve purchases for various items in your organization and may follow an approval lifecycle, including issuing email approvals and tracking the approval/decline per approver.

For example, a purchase order for a new computer would contain the name of the requester as the user receiving the computer, and the buyer as the purchasing manager. The requester's manager would be the approver. You would add items to the purchase order and define the currency used, the tax rates, any relevant deductions, and information such as payment terms and additional terms and conditions, and then add relevant attachments. See Purchase orders.

Columns on the Purchase Orders index page

The default columns on the Purchase Orders index page are:

• Name
• State
• Buyer
• Requester
• Due Date
• Total Cost
• Payment Terms
• Actions

You can add/remove columns by editing the view. See List view. Additional columns available for addition to the view and for reporting are:

• Approve Denied At
• Approve Requested At
• Approved At
• Created At
• Current Approvers
• Department
• Order Date
• Site
• Vendor

Purchase order details page

To see the details of a purchase order, click the name while on the Purchase Orders index page.

Approval

When an approval is submitted using the Submit for Approval button at the top right, the purchase order is set to the state of Waiting for approval, and SWSD sends approval emails to those people defined as approvers. They can then approve or decline the purchase order from within the email itself.

Export

To export a purchase order to a PDF that can be used outside of SWSD, in the top right click Actions, and from the dropdown select Export to PDF. A purchase order can also be cloned via the actions menu.

Options

Using the tags section in the upper right area of the purchase order, you can associate other object, such as other purchase orders, configuration items, and contracts, with the open purchase order. You can also assign tasks to a purchase order.

Audit

Each purchase order also includes a full audit log of its relevant events under the approvers list.

Related topics

• Procurement

• Purchase orders