Documentation forSQL Sentry

SQL Sentry Calendar & List Views


Applies to: SQL Server, Windows, SSAS, Azure SQL Database, Azure Synapse Data Pool, and APS target types. *Some features may not be available for all target types. Read further for more information.

Opening the Event Calendar

The SQL Sentry Event Calendar can be opened by selecting Open > Event Calendar from the context menu of any applicable node in the Navigator pane. It can also be opened by double-clicking the instance and choosing Event Calendar from the product selection form.

SQL Sentry Navigator Pane with an instance selected and the Open Event Calendar option highlighted.

Calendar View

The Calendar view is the default display in the workspace area. It combines both historical and future event data to present an accurate visual representation of the schedule. Visual indicators highlight overlapping active event instances, event status, and duration. Additional detail information is available by selecting the pop-up windows. You can use drag-and-drop to reschedule future jobs or tasks to level a schedule, thus minimizing contention between multiple events fighting for the same resources.

SQL Sentry Event Calendar diagram highlighting features of the Event Calendar.

The diagram highlights features of the Event Calendar, including the following:

  • Navigation Control
  • Date Bar
  • Recurring Events Pane
  • Current Time Bar
  • Too Many Data Indicators identifier
  • Calendar Glyphs
  • Current Time Column
  • Pop-up Windows

To navigate to the Calendar view, double-click on any root, group, instance, source, object Event View, or Custom Event View node in the Navigator pane.

Note:  The actual event instances displayed on the view vary depending on the node selected. For example, if you select the Jobs node under a SQL Server, only jobs display; all other events (maintenance plans, etc.) are filtered from the view, and only the Jobs tab is available in the corresponding Event View filter.

Recurring Events Pane

This pane displays events that run frequently or long enough that they would clutter the calendar in the current interval view. Exactly which events are displayed in the Recurring Events pane depends on the active interval and the schedule frequency of the respective events. For example, future instances of a job that runs every five minutes is pinned to the recurring Events View when in a 24 hour interval, but is displayed on the calendar in a one hour view. To determine how long events must run before showing in this window, go to the Calendar tab in the User Preferences menu.

Note:  Events listed in the recurring pane don't register as conflicts with other events on the calendar.

Calendar Context Menus

A Context menu is available for all event instances by right-clicking the instance in the calendar. The context items displayed depend on the event source type of the selected instance.

Event Calendar displaying multiple events with the context menu options available to select.

Navigation Control

The navigation toggle button at the top left of the calendar allows you to move forwards and backwards through the calendar.

Select the Up ▲ or Down ▼ arrows to move to the previous or next time interval . The Right ► or Left ◄ arrows move forward or backward one day, keeping the same interval and start time. The Plus and Minus buttons are used to zoom in or out in the time ruler, one interval at a time, keeping the interval start time the same.

Event Calendar highlighting the Navigation Control in the upper left corner of the page.

Date Bar

The Date bar shows the day of the week and date for each day displayed in the current view.

Event Calendar highlighting the date bar allowing you to select a specific month and day.

When in a Multi-day view, selecting any date on the Date bar makes that date active, highlighting the date. Zoom into a single date by double-clicking the date on the Date bar. You can drill into any interval for one or more days by double-clicking on the time ruler at the left of the calendar.

Time Ruler

On the left side of the calendar, a vertical time ruler shows the current time-range for the selected interval. By default, hours are displayed. You can use the time ruler to zoom in or out to a desired time interval display.

When you hover over the time ruler, the ruler highlights a time-range. Double-click to zoom into the time-range. This is like selecting Zoom In, except that Zoom In doesn't change the start time.

Event Calendar highlighting the time ruler on the left that displays the time of day horizontally from 12am to 12pm.

Current Time

The current time is displayed (when in view) with a horizontal red bar. The bar moves as the time changes.

Event Calendar example pointing out the red current time line on the time ruler to the left of the screen.

Current Time Column

To see the exact time, hover over the narrow column between the time ruler and the calendar or between adjacent days.

Event Calendar Current Time bar to the left of the screen that displays the current time as you hover over it.

Zoom In/Out

Use the calendar to zoom in or out to any time intervals. Right-click where there is empty space on the calendar or on the time ruler to bring up the context menu. Select a time interval to zoom in and out.

Event Calendar Zoom to context menu options with 24hr, 4hr, 1hr, 10 min, and 1 min selections.

Interval Buttons 

Hover over the top or bottom of the time ruler, and pop-up arrows display that you can use to quickly move to the previous or next interval, just like you can do with the Up ▲ or Down ▼ navigation control arrows.

Event Instances on the Calendar

All event instances on the calendar appear with a rectangular block. Future instances don't include a run status indicator bar.

Event Calendar event instance diagram outlining the information that is displayed per event instance.

Event Instances display the following information:

  • Start Time
  • Duration Bar
  • Run Status
  • Job Name
  • Step Details

Step details are accessible by selecting the bottom right corner of the event instance. By default, an event instance background is white.

Default run status colors are as follows:

Color Description
Green Successful
Yellow Warning
Red Failed
Orange Running
Black Stopped


Glyphs are used to provide quick visual cues about event instances on the calendar, including their event source type, queuing settings and status, block status, etc. Each instance contains at least one glyph representative of its type that matches the icon shown in the Navigator pane for the source object.

Other informational glyphs are listed as follows:

Item Description
Advisory Conditions glyph displaying as a yellow lightning bolt. Advisory Condition indicator
Database and Fragmentation Manager glyph displaying as multicolored spheres on an orange background. Database and Fragmentation Manager indicator
Top SQL glyph displaying as an arrow pointing up above the word SQL. Top SQL indicator
Procedure Stats glyph displaying as an aqua colored arrow pointing up above the letters PS. Procedure Stats indicator
Query Stats glyph displaying as a blue arrow pointing up above the letters QS. Query Stats indicator
SQL Server Agent Job glyph displaying as a full-sized clock. SQL Server Agent Job Watched indicator
SQL Server Agent job Watched and Performance Monitored glyph displaying a clock with a red status bar in front of it. SQL Server Agent Job Watched and Performance Monitored
SQL Server Agent job Unwatched glyph displaying a clock that is entirely greyed out. SQL Server Agent Job Unwatched indicator
SQL Server Agent job Disabled glyph displaying a clock with an SQL Server Agent Job Disabled indicator
Task Scheduler Task Watched glyph displaying as a clock in the lower left hand corner over a white background. Task Scheduler Task Watched indicator
Task Scheduler Task unwatched glyph displaying as a greyed out clock in the lower left hand corner over a grey background. Task Scheduler Task Unwatched indicator
Task Scheduler Task Disabled glyph displaying as a clock in the lower left hand corner with an Task Scheduler Task Disabled indicator
SQL Server Agent Alert indicator displaying as a Blue exclamation mark over a red circle. SQL Server Agent Alert indicator
Windows Event Log glyph displaying as a notepad with a  red exclamation mark and a green question mark. Windows Event Log indicator
Windows Task glyph displaying a clock in the lower left corner over a white background. Windows Task indicator
Blocking SQL indicator displaying as two red arrows facing each other. Blocking SQL indicator 
Job Actively Being Queued glyph displaying as an orange arrow pointing down. Job actively being queued
Job Cannot Be Queued glyph displaying as a black thumbtack. Job can't be queued
Job Set to Queue glyph displaying a black arrow pointing downward towards a red line. Job set to queue
Job Actively Queueing glyph displaying an orange arrow pointing downward towards a red line. Job actively queuing
Event Instance Contains Note glyph displaying a notepad with a pencil. Event instance or event object contains a note
Event Chain glyph displaying two interconnected circles. Event instance was run as part of an event chain
Analysis Services Top Commands glyph displaying a blue arrow pointing upwards with the letters AS CMD. Analysis Services Top Commands indicator
Deadlock glyph displaying two red arrows pointing towards each other in a circular pattern. Deadlock indicator
Reporting Services Report glyph displaying a document on top of a blue folder. Reporting Services Report indicator

Pop-up Windows

To view details for any event instance, select anywhere to the right of the duration bar to bring up a pop-up window. The pop-up window reveals details about the instance, including the last step output, start and end time, duration, runtime statistics, schedules, queuing settings, notes, etc. The actual data contained in the pop-up window varies based upon the instances event source type. Clear the window by moving your mouse away from the instance.

Event Calendar Pop-up Window that displays when you select an event. The window displays data like status and run times.

Highlighting Related Events

The calendar provides several options for grouping events on the calendar. Right-clicking an event and selecting Highlighting Options displays the applicable highlighting options for the event.

Event Calendar with highlighted event instance and the context menu open. The Highlighting Options selection is highlighted.

Once the highlight option(s) are chosen, similar events to the one selected are highlighted on the calendar. The selected elements are persisted for all identical event sources across the installation. Using the Jump To > Performance Analysis >Dashboard feature overlays each of the selected events on the Performance Analysis Dashboard.

Event Conflicts

A conflict is defined as two active event instances running on the same server at the same time. When an instance's runtime (as indicated by the duration bar) overlaps with one or more other instances in the same view, it's considered conflicting and its background color is orange, otherwise the background is white.

Resolve most conflicts by dragging-and-dropping future instances on the calendar. The amount of time instances must overlap before showing as in conflict can be adjusted in User Preferences.

Note:  Events listed in the recurring window won't register as conflicts with other events on the calendar.

Event Calendar Event Instance diagram outlining the colors of status indicators.

The diagram above outlines the colors for several event instance statuses including:

  • Running (Orange bar)
  • Conflicting (Orange container)
  • Successful (Green bar)
  • Failed (Red bar)
  • No Conflicts (White container)

Too Many Data Indicators

On very busy schedules, if too many event instances exist within a given range to display all of them in a meaningful fashion, a small hashed box is shown on the right side of the pane. Hovering over the box shows a tooltip with the number of additional events in that time period. Double-clicking the box zooms in so each actual event can be seen. If conflicts exist within the specified range, by default the box displays in orange. A filter can be applied to reduce the number of event instances on the calendar.

Selecting an Event Instance

Select any event instance on the calendar and it displays with a blue border on the top and bottom. All other instances of the same object on the calendar change background color at the same time for easy reference.

Event Calendar displaying a selected event instance further indicated by a red arrow.

Rescheduling by Dragging-and-Dropping

After you select a future job or task instance, move it to a different time slot by dragging-and-dropping the instance. After you move an instance, you'll receive a confirmation dialog box. Select OK to confirm the move, or select Cancel to return the instance to its original position.

Note:  This feature is disabled in the evaluation version of SQL Sentry.

Viewing Step Details

To view full step details for an event instance, select the small gray triangle in the lower right corner of the instance, and the Step Callout window appears. Move the window by selecting the gray bar at the top, and resize it by selecting the small dashed triangle in the lower right corner. Event instances that don't contain steps, such as status events or Windows tasks, don't have a step callout button.

Event Calendar with event details displaying for the selected event. The details include columns such as Step ID, name, etc.

List View

To view event history in a list format, select List from the View toolbar. The list view shows all event data that would otherwise be displayed on the calendar but in a list format. Select the [+] icon to expand and view the full step details for the event, if any exist. Failed instances are highlighted in red.

Event Calendar displayed in the list view, with events in a list organized by Event Source Name.

Note:  The History List view for one day is opened by pressing CTRL + ALT + H when an applicable object is selected

Split View

Show both the Calendar view and the List view simultaneously by selecting Split from the View toolbar. When you select an event instance on the calendar, it's auto-selected in the List window and vice versa.

Event calendar in the split view with the default view on top and the list view on the bottom.

Grouping and Sorting

You can drag-and-drop any column heading into or out of the area directly above the List view to change the active grouping. Select any column heading to sort by that column.

Event Calendar in the list view highlighting the Start Time, Duration, and Run Status columns that can be used to group data.