About incoming and outgoing email accounts

After you install Web Help Desk and complete the installation, the Configuration Wizard prompts you to set up the email accounts. If you set up your email accounts during the installation, review the incoming and outgoing email account settings in the Web Help Desk Administrator Console. Otherwise, set up these email accounts in the console.

Set up your outgoing email account first. You will need this information to set up your incoming email account.

If your incoming email account is linked to a Microsoft Office 365 account, configure an incoming email account for Office 365.

If your incoming email account is linked to a Google Gmail account, configure an incoming email account for Gmail.

Each incoming mail account is associated with a specific request type, an optional tech group, and an outgoing mail account (SMTP server) used to deliver outgoing mail. For example, you could have an incoming mail account for all IT tickets, another account for HR tickets, and another for Facilities tickets.

Web Help Desk checks the incoming mail accounts each minute for new messages, processes the messages into tickets, and deletes the processed messages from the incoming mail server.